Organizing Your Photo Reference Library
Ranked #11,374 in Arts & Design, #209,655 overall
Four Ways To Organize Your Photo Reference Library
In order to actually utilize my images I must keep them organized. I do this by using clear plastic pull drawers. I will discuss this method as well as a couple of others to help you go about getting your collection in order so you can access the photos you need quickly and easily.
The important thing about organizing and cataloging your images is to start early. Begin setting up a system when you have a few hundred or even a couple of thousand. At the moment my collection is well over 30,000 and it would be a nightmare for me to try to begin incorporating a system now. Part of being a professional artist is about time management and by keeping my reference images organized I can find them and use them with minimal effort and time.
In A Hurry? Click on a topic for a quick link to it.
Organizing Your Photo Reference Library Table Of Contents.
- Developing A System For Organizing Your Photos
- Organizing Your Photo Reference Library
- Organizing Your Reference Photos With Photo Albums
- Organizing Your Photos Electronically
- Some ways to store and organize your cd's.
- Printing You Digital Images
- Organizing With Photo Drawers
- Storage Boxes
- Organizing Using File Cabinets
- How To Build Your Own Reference Photo Library and Why
- My Art Fair & Art Fair Gear Lenses
Developing A System For Organizing Your Photos
A Good Organizational System Allows For Easy Searchability

Without knowing what images you are collecting and why it's hard to say how best to organize your system. What I did was break my images into groups.
My system just sort of happened organically. In the early days I had a photo drawer labeled for major groups like:
Major Groups
Equine
Bovine
Big Cats
Large Mammals
Then each drawer was subdivided by catalog cards so in my Equinee drawer each card would seperate out the breed like Quarter Horse, Arabian, Percheron.
As I took more photos my 1 Equine Drawer has become 7.
So now I have:
American Breeds
International Breeds
Pony/Mule/Wild (like zebra)
Quarter Horse/Ranch Horse?Mustang
Draft Horse Percheron
Draft Horse (pretty much everyone but Percheron)
Friesians/Gypsy/Andalusians
Organizing Your Photo Reference Library
Keep Your Photo Organizational System SImple & Easy
How you organize your photos is less important than the act of doing it.Some common ways for organizing and categorizing photos are:
* Photo Albums
* Electronically
* Photo boxes or drawers
* File cabinets
All of these methods work well for each of us and frankly whatever works for you. Using folders in a file cabinet, old shoe boxes, on cd whatever. Just as long as you take the time up front to have a system for finding what you need easily, later.
Organizing Your Reference Photos With Photo Albums
I have an artist friend who uses photo albums, but this can take up to a day flipping through the books looking for a specific image. Again a more structured order would make this run smoother for both the searching and for replacing the photos when you're done.
Various Archival Photo Albums
Organizing Your Photos Electronically
If you do have a small enough number to keep them on your hard drive, be sure to be consistent with saving back up files. More than one artist friend of mine has lost some or all of the computer stored images.
Some ways to store and organize your cd's.
Printing You Digital Images

Organizing With Photo Drawers
My Personal Preference For Organizing Photos
Photo DrawersI use clear plastic type shoe boxes with pull out drawer for storing my photos. They are durable and neat and hold several thousand photos per drawer depending on drawer size.
For my personal organization each drawer is labeled with a certain group of animals. (for instance Big Cats) And then within each drawer the different species are grouped together and separated by a note card. (i.e. Bengal Tigers, Indo-Chinese Tigers, Siberian Tigers, Asiatic Lions etc.) This makes for extremely easy access to the photos I want and really is minimal effort to file when adding new photos..
Storage Boxes
Organizing Using File Cabinets
And again it's not so much how you do it but that you do it.

How To Build Your Own Reference Photo Library and Why
My Other Lenses About The Art Business
My Art Fair & Art Fair Gear Lenses
This module only appears with actual data when viewed on a live lens. The favorite and lensroll options will appear on a live lens if the viewer is a member of Squidoo and logged in.
How Do You Organize Your Images?
Organzing Your Reference Photo Library Guestbook
-
-
artyfax Feb 1, 2011 @ 9:38 am | delete
- I wish I could be more organised with my art
-
-
-
Margo_Arrowsmith
Dec 30, 2010 @ 8:45 pm | delete
- One of the trainers at the Apple Store pulls his hair out at my disorganization!
-
-
-
johanna duinker, dutch west indies
Sep 2, 2010 @ 11:16 am | delete
- hello, thanks for your great advice.
i have one question thought, are ordinary carton shoeboxes fit to keep your photo's ok? as i understand that the ph must be special for keeping them, and i wonder if the ph of shoeboxes carton are right, or that i should buy special carton boxes for my pictures. The same question could apply to the plastic storage boxes. Could you give me some idea about this?
Thanks a lot.
-
-
-
WildFacesGallery
Sep 2, 2010 @ 10:28 pm | delete
- If you photos are special, meaning irreplaceable I would definitely invest in archival storage boxes. Be sure they will remain archival. Meaning sometimes a product (usually a cardboard type box) may be buffered to become ph neutral when it leaves the factory but later becomes acidic when the buffering wears off. So whenever looking to purchase a storage container look for "archival" as opposed to just acid free. I hope this was helpful.
A side note the storage boxes I use (clear plastic as shown in the photos for illustration) are not archival as my photo library is a means to an end. Meaning they in and of themselves are not too important. They are primarily used for the creation of my artwork. That being said, I have been storing photos in these drawers for as long as 20 years and so far they are fine.
In the end it comes down to just how import it is to you to protect the images you have, as to whether your basic shoe or plastic box will work or whether you want longevity and archivability. Good luck. :)
-
-
-
windygig
Apr 12, 2010 @ 11:27 am | delete
- very nice!
-
- Load More
About The Author Of Organizing Your Photo Reference Collection
Mona Majorowicz of WIld Faces Gallery
My name is Mona Majorowicz I am a professional artist who has been making my living selling my work for some time now. I have been in the art and framing industry for over 20 years. I am an animal artist, (meaning I paint critters) who works primarily in Oil Pastel or Water Soluble Pencil.I own and operate Wild Faces Gallery with my husband Mike in a small rural town in Iowa. There we sell my original artwork and prints, as well as do quality custom framing and offer Giclee printing for other artists as well as for ourselves
I maintain a blog called Fur In The Paint, as well as write a regular column for the equestrian magazine Apples 'N Oats about painting horses.
Animals are my passion and art is how I chose to express it.
My Blog: Fur In The paint
The Official Blog Of Wild Faces Gallery
My Other Art & Critter Related Lenses
How To Paint Fur In Watercolor Pencil
Learn About Watercolor Pencils
Using Watercolor Pencils on Suede Board
Inktense: Water Soluble Ink Pencils
Neocolor ll Water Soluble Wax Pastels
Oil Pastel Technique
Oil Pastels: Some Basic Information
Tips and Tools for working with Oil Pastels
3 Ways To Frame An Oil Pastel Painting
Art Business & Art Marketing
How To Know If You're Ready To Make Prints Of Your Art
Artwork Framing Guide
How To Care For Your Artwork and Prints
Creating A Collaborative Economy For Artists
How To Draw Remarques
Art Marketing: 6 Personality Traits For Success In The Art Market
Art Marketing: When Selling Art Predictable Is Popular
Art Marketing:The Two Most Common Myths
Selling Art: Tips From An Art Fair Veteran
Art Fair & Art Fair Gear Lenses
An Art Fair Primer
All Good Things Come From Art Fairs
20 Things I've Learned From 20 Years of Doing Art Fairs
Choosing The Right Art Fair
Preparing Art Fair Slides & Digital Images For The Jury
Artwork Display Panels
Directors Chair Resource
Art Fair Equipment Essentials
Art Fair Tents And Canopies
Lenses About Me And My Art
Artwork To Benefit Equine Rescue
Wild Faces Gallery Art Lensography
Animal Totems: An Art Series
The Horse Paintings Of Wild Faces Gallery
The African Wildlife Art of Wild Faces Gallery
The Zen Horse: An Art Series
The Draft Horse Art Of Wild Faces Gallery
Art & Critter Related Books, Movies and Music
The Art Books Of Robert Vavra
Hidalgo: The Movie
My Favorite Horse Movies
The Classic Horse Books Of Marguerite Henry
Music For The Art Of Creating
Author Diana Gabaldon's Outlander Series
Pride & Prejudice by Jane Austen
The Art Books Of Robert Bateman
House Of Night Vampire Book Series
Vampire Academy Books Series
The Best Books For Women Who Love Horses
The Best Books For Horse Lovers
Oliver: The Original Gallery Cat
Chicory The Wonder Horse
A Tribute To My Faithful Friend Brutus
Is Declawing A Cat Cruel?
The World Percheron Congress 2010
My Dog Cisco: A Day In The Life Of A Retired Farming Dog
Your Cat Related Questions Answered By Budda The Cat
Meet The Budda
Budda's Dream Time Wish List
Picture Framing & Misc. Artsy Fartsy Stuff
How To Make Paper
How To Collect Your Own Reference Photo Library And Why You Should
Organizing Your Photo Reference Library
How To Stretch Mount A Cross Stitch
Mat Cutting: How To Cut The Basic Mat
Christmas Card, Ornament and Gift Lenses
Create Your Own Christmas And Holiday Art Cards
Alphabet Block Christmas Tree Ornaments
Hanpainted Victorian Christmas Tree Ornaments
How To Make Heart Button Pillow Ornaments
How To Make Felt Carousel Christmas Tree Ornaments
Free Crochet Snowflake Patterns
Handmade Christmas Ornaments, Cards, Gifts & Decorations Lensography
Antique, Vintage & Victorian Postcards
Create These Easy Vintage Postcard Christmas Tree Ornaments
Carousel Horse Christmas Tree Ornaments
Color Fun With Crayola
Art Supplies For Kids
Breyer Collectible Holiday Horses
by WildFacesGallery
My name is Mona Majorowicz. I am a professional artist who has been making my living selling my work for some time now. I have been in the art and framing... more »
- 214 featured lenses
- Winner of 35 trophies!
- Top lens » Art Fair Tents & Canopies
Explore related pages
- How To Build Your Own Photo Reference Library How To Build Your Own Photo Reference Library
- Art Fair Tents & Canopies Art Fair Tents & Canopies
- Artwork Display Panels Artwork Display Panels
- Directors Chair Resource Directors Chair Resource
- Learn About Watercolor Pencils Learn About Watercolor Pencils
- Collecting Vintage Photographs and Old Photo Albums Collecting Vintage Photographs and Old Photo Albums
