10 points to keep in mind while buying a visitor management software
Platform Dependency - While buying a visitor management software the first thing you need to check is the platform dependency of the software. It should match with the existing system platform that the company is using. If you are using a Linux based system it will be absolutely a wrong decision to buy a Windows based visitor management software. Ideally a platform independent solution should be the first choice.
Application Type - Another important aspect is the working process of the visitor management software. There are basically two types of visitor management software available in the market - web based applications and PC based application. Before deciding for the particular type analyze your organizational set up. If you are buying the application for a small or midsize company with single facility a PC based application will take care of the requirements. But if it is a large enterprise with multiple location and huge visitor data to be handled, it better to go for the web based solution. There are of course such visitor management software available in the market that are essentially PC based with some functionalities that support web based applications.
Capturing Information - The system should be capable of retrieving visitor information from wide range of documents like id cards, drivers license, visiting card and so on. The more the options, more is the flexibility of the system.
Output Options - The system should produce outputs in the form of temporary badges or bar codes to validate the entry of the visitors and then collecting the data when the visitor leaves your facility.
Hardware Compatibility - The hardware compatibility is another aspect that is important for selecting a visitor management software. Ideally the software should be compatible with wide range of equipment for collecting visitor information and printing documents.
Database Integration - Database integration is a key feature of any visitor management software. It is important to store the visitor information in a database that can be retrieved and used for future need. A visitor management software should seamlessly integrate with the database and function smoothly to produce optimum result.
Online Registration - The visitor management software should let the users register a visitor over the internet. This feature is very much effective for companies with larger set up and multiple locations.
Centralized Control - The visitor management software should be ideally controlled from a centralized location within the network. The administrator should be capable of modifying any portion of the application set up from the centralized server.Modular Approach - The visitor management software should ideally be developed and implemented with a modular approach. That will give you the freedom to choose the portions or modules that are necessary to you. In this way you can avoid buying, implementing and maintaining a robust system and reduce purchase and maintenance cost.
Analysis and Reporting Tools - The visitor management software should have features to analyze the collected visitor information and produce reports based on the data. It will give you hassle free and prompt reporting facility.
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Visitor Management Solutions from EasyLobby.com
- Streamline your visitor management system with the EasyLobby SVM
- Capture detailed visitor information, perform analysis on visitor data, provide professional looking badges to visitors, contractors, and get optimum security at your facility with the automated visitor management solution from EasyLobby.
- Get EasyLobby Administrator for seamless visitor management at your organization
- EasyLobby Administrator is a Windows-based program that can be installed at any PC within the network to administer or manage the whole automated visitor management solution.
- EasyLobby eAdvance lets you pre-Register your visitors over the internet
- Make your visitor management process more efficient and flawless with our eAdvance solution. This application lets you register any person who is going to visit your facility.
- Get only one Access Control Integration server license to run the application on multiple workstations.
- The 'Access Control Integration' is a useful component of our SVM system. It allows you to grant proximity card access or barcode access to certain visitors directly from the SVM interface.
