Creating an Invoice Template for Freelancers

Actually, it is not that difficult provided that you've done some research prior to making your invoice template. You do not need to re-invent hot water; there are other people, cleverer than you that are experts on top of that. Just profit of their experience.

Let's start literary from the very beginning. Give a title to what you are making. Write "invoice" with large capital letters, so people know what is that you are sending them. They have to immediately recognize that this is an invoice and make the payment you expect. As any other document between two parties, this one also has to have the data of the sender, you, and of the receiver, the client. This data should provide all the contact details of both parties, such as: name of company, address, telephone and fax numbers, e-mails. It is very important that you include in your invoice template date and number of invoice. These two, together with the total at the bottom of the invoice template, are maybe the most important data.

As you are a freelancer, next element should be "Project". Under "Project" you will write the name of the project for which the payment is foreseen. It could be "Article Writing", "Web Design" or something else. What matters is that in the invoice template you have left space for it. If there is some specific in what you are doing, you can provide more lines under "Project". As you are creating this invoice template for yourself and your specific needs, it must be made in the way that most suits them.

Whether vertically or horizontally structured, there must be the following items in your invoice template: quantity, description, price per unit, total. You may quote the price per day, per hour or per the whole project. Depending on your statute, there might be more details included in the invoice template as for example travel days. Make it according to your specific needs.

Under all the subtotals at each line, you add total amount for the whole project. We recommend you to write at the bottom of your invoice template: "Payment due upon receipt". It helps.