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TO MAKE SURE I GET MY POINT ACROSS....THIS IS VERY IMPORTANT! IT HAPPENS EVERY DAY...

25 Organizing Tips For a More Productive Office

Get that office ORGANIZED! Janet Taylor offers 25 great tips!

by Janet Taylor

1) Clean out each desk drawer, to free up even more valuable storage space.

2) Clear off the top of your desk, then wipe off the surface of the desktop.

3) Keep essential items on your desktop (computer, phone, fax, card file).

4) If you work with more than one person, create an Inbox for each person.

5) Have a master to-do list for each day at your desk.

6) Pre-sort the mail: To-File, To-Read, To-Contact (write or call).

7) Use a variety of containers to organize office supplies, paper clips and pens.

8) Use a variety of desktop organizers or trays to organize papers that come across your desk.

9) Create a separate drawer for personal paperwork, items, etc.

10) Use storage boxes to store dated files.

11) Purchase magazine boxes to store booklets, magazines, catalogs you want to keep.

12) Create a file for magazine articles or scan them into your computer.

13) Filing system should be simple easy and manageable.

14) Color-coding your files makes it faster to find information.

15) Do not over stuff folders. It may be time to toss some of the information in the folder.

16) Never overload a filing drawer. It will make it difficult to retrieve information in the drawers.

17) Sub-divide larger files with interior file folders.

18) Tab hanging file folders in the front.

19) Return calls in batches. Leave specific messages and the time you called if the person you're trying to reach isn't available.

20) Empty workspace of everything but the project you're working on to cut down on distractions.

21) Keep an assortment of all-occasion cards and stamps in your desk.

22) Keep takeout menus from favorite restaurants so you can order ahead and pick up dinner on your way home.

23) When using more than one checking account, color coded checks are an easy way to identify each account.

24) At the end of each project or event, organize paperwork and file or store it.

25) Straighten desk at the end of the day and especially at the end of the week so that you can start each morning with a clear desk

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How To Achieve Instant Calm and Confidence in Your Business - It's Easier Than You Think

I realized one morning as I was starting to feel things spiral out of control that I needed to clean my desk.

As I straightened, my head got clearer and my heart got lighter.

As I dusted and washed, it kept getting better and better. I felt my confidence return and my optimism soar.

Then it hit me. The single most important thing to maintain the emotional momentum needed to sustain a business is a clean desk. Even if all manner of mahem is breaking loose around you, if you have a clean desk, it is your sanctuary.

Without it, not only is productivity reduced - time taken to find things and items lost never to be found again as well as the feeling of sluggishness that invades our brain- I think that a part of us feels "less than" when our desk becomes unmanageable, it is after all the "face" of our office center.

A nagging feeling that we aren't quite in CONTROL carries over to the other aspects of our lives and we begin to walk the treadmill that seems never ending because the one task that is staring us in the face is in fact over looked.

NOW FOR THE GOOD NEWS

To maintain a clean desk it takes only 5 - 10 minutes per day.

It helps immensely to put things away as we use them - finished projects, pens, scrap papers and other items that have found their way to your desk without your conscious knowledge - things that you would swear you've never seen before except that they are on your desk - your busted!

Sometimes it is quite surprising - I just removed a container of chocolate chips (hmm, wonder who put them there), a silicon glove that I use for soap making, 2 issues of an electronics store flyer - I am not even in the market for any electronics at this time - among the other usual stuff. I admit, right now as I type I have%u2026 hmmm%u2026 nothing terribly incriminating, WOW! Now that's living.

Since I had been doing quite well in maintaining my 10 minute desk clearing, and even have found myself clearing through the day just because I like it so much better clean%u2026 the job was quite small, the benefits immense.

If you haven't cleared your desk for quite some time%u2026 believe me, I have been there%u2026 pencil in an action hour.. or 30 minutes%u2026 or even 15 will do%u2026 morning, afternoon or evening. You will not believe the difference it will make in your sunny disposition.

A FEW TIPS

Get a huge head start by putting everything into boxes that is on top of your desk.

Sort it one box at a time - garbage to recycle or shred, to file, put in a TO DO box/basket or delegate folder.

Be sure to keep the momentum going and get your boxes sorted by making a regular time and habit of sorting. You'll be amazed how much is garbage and how fast it really goes.

Be brutal - if you've been handling an item over and over but haven't done anything with it, lighten the load and get rid of it. Imagine for a minute how good it will feel to be rid of it forever.

Damp wipe, dust and or polish. (be sure that the finish on your desk will stand up to what ever you are doing) Now is a good time to give your keyboard a wipe as well.

Jazz it up with a few items that you love. You can have pictures, fancy "desk ware" that you use. I always like to get office supplies that I love - I go for colour, comfort and usability. You can also get a few nick knacks - not too many%u2026 that you really love%u2026 things that inspire you or make you feel good.

I have a funky clock, a box of "You Can Do It" cards, I pick one and put it on display, a stone with the carving of a turtle on it (it's "me" :0), a beautiful Celtic cross that I got at the dollar store, a few crystal block etchings and a stack of multi coloured post it note pads (more on what I do with them later!) and a little 212° decal for inspiration. Be sure not to over do, arrange them so that they look nice but so that you still have room to work.

I also have a really pretty basket that I got for Christmas to hold urgent papers. One you have it in place, make it a habit to go through it daily and try to keep it cleaned out.

Next go for the drawers. You can dump them one at a time into a box and sort, or leave the items in the drawer and sort by item using the same categories. Be sure to vacuum the drawers and you can line it with pretty lining paper to make future cleanings easier and to reduce wear on the drawer.

Sit down, take a deep breathe and notice immediately how much clearer your head is (even if you have a child talking in your ear and sprinkling pencil refill leads around your keyboard like I do - whole new story :0) Your ability to work productively will immediately explode and so will your confidence and motivation.

Happy "paper" trails, may they all lead to the recycle box.
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Janice Ferrante is the Queen of KAOS. You can learn more about how to Conquer KAOS and take CONTROL by visiting her website at http://www.queen-of-kaos.com/.