The 10 Best Tools for Keeping Your Inbox Empty
Now you can! Get things done by mananging what you need to do with the new technologies presented in this Lens.
The Dream of Unified Messaging -- 10 Top Techniques

The Dream of Unified Messaging -- 10 Technologies for Emptying Your Inbox
Unified messaging means having all voice mails, e-mails and faxes in a common mailbox. Add to it having all your paperwork scanned and scanned by Optical Character Recongition and the task of Getting Things Done as presented by David Allen becomes much easier.
I'm going to look at 10 technologies that you can use to move that dream closer to reality. Here they are:
Streamlined Communicatons Resources
- Home Business Communication
- Home Business Communication Guide
- Internet Telephone
- Internet Telephone Guide to Products and Services
- GrandCentral: Inbox - Voicemail that is as easy and powerful as email
- Voicemail that is as easy and powerful as email
Keep voicemails as long as you want, in one place for all your phones. Easily see who called, their number, and when they called. Hear voicemails, search, find, call back, forward, post online, and more. GrandCentral lets you take voicemail to a whole new level. - Slipstick Systems Exchange and Outlook Solutions Center
- Utilities, how to's, code samples, discussions, chats, and other resources and other solutions for Microsoft Outlook and Microsoft Exchange
The 10 Best Tools for Inbox Management List
- #1 Send and Receive Faxes by Email with RapidFax
- #2 GotVoice: Get Your Voicemail by Email
- #3 Ring Central Virtual PBX
- #4 Getting Things Done by David Allen Audio Instant Download
- #5 MyFax Get All Your Faxes by eMail
- #6 Put Your Life on the Fast Track with Acheive Planner Windows Software
- #7 PaperPort Professional v11 turns paper and digital files into organized content on your PC
- #8 ClearContext v4.0 for Getting Things Done in Outlook
- #9 Outlook Inbox Control: Nelson Email Organizer v3.2
- #10 Turn Your Computer Into an Internet Ansering Machine with Callwave
#1 Send and Receive Faxes by Email with RapidFax
RapidFAX combines the utility of fax with the ease of email to meet the needs of the small office and home office. RapidFAX was an early pioneer of internet faxing and a company that now serves tens of thousands of customers online faxing needs every day. We are committed to an online fax product that not only helps preserve the environment by saving paper, but also saves you time and money.
Try RapidFax Today for FREE for 30 Days!
Tell Us Your Ideas for Emptying the Inbox
This is the place to tell us your ideas, methods, experiences and tips for making our inboxes less full.
#2 GotVoice: Get Your Voicemail by Email

GotVoice service automatically retrieves voice mail messages from your phone and delivers them to you in your email box as mp3s.
Listen to your voicemail online from anywhere, FREE with GotVoice#3 Ring Central Virtual PBX
RingCentral is a virtual PBX system with voicemail and Internet Fax.
You get integrated telephony and fax communication service for small businesses and mobile workers. No new hardware or software is required and the service works seamlessly with your existing phones. You choose a virtual toll free or local number. Then through an intuitive interface, you'll configure and manage your own Virtual PBX, including your extensions, a dial-by-name directory, call forwarding, call screening and voicemail. Try it free today.
#4 Getting Things Done by David Allen Audio Instant Download
Instant Audio Download: Getting Things Done: The Art of
Stress-Free Productivity
David Allen Show You How to Get Your In-Box to Empty!
David allen is the rising star of productivity consulting. He realized that in today's world of ever increaing information and communication, yesterday's methods for staying on top just don't work. "Time management" becomes useless the minute your schedule is interrupted; "prioritizing your to-dos" isn't relevant when your email is down; "procrastination solutions" won't help if your goals aren't clear.
David Allen's premise is simple: our ability to be productive is directly proportional to our ability to relax. Only when our minds are clear and our thoughts are organized can we achieve stress-free productivity and unleash our creative potential. From core principles to proven tricks, Getting Things Done has the potential to transform the way you work - and the way you experience work. At any level of implementation, David Allen's entertaining and thought-provoking advice shows you how to pick up the pace without wearing yourself down.
Download: Getting Things Done: The Art of Stress-Free Productivity Now!
Unified communications on Wikipedia
Unified communications (UC) is the integration of real-time communication services such as instant messaging (chat), presence information, IP telephony, video conferencing, call control and speech recognition with non real-time communication services such as unified messaging (integrated voicemail, e-mail, SMS and fax). UC is not a single product, but a set of products that provides a consistent unified user interface and user experience across multiple devices and media types.
UC also refers to a trend to offer Business process integration, i.e. to simplify and integrate all forms of communications in view to optimize business processes and reduce the response time, manage flows and eliminate device and media dependencies.
UC allows an individual to send a message on one medium and receive on another. It should be possible to easily transfer any activity or message to another medium. For example, one can receive a voice mail message and choose to access it through email or a cell phone. If the sender is online according to the presence information and currently accepts calls, the response can be sent immediately through text chat or video call. Otherwise, it may be sent as a non real-time message that can be accessed through a variety of media.
#5 MyFax Get All Your Faxes by eMail
MyFax is an award-winning Internet fax service that lets you send and receive faxes using email, the web or handheld device.
FREE Sign Up and No Hidden Fees with MyFax.com!
Inbox Management on Amazon
Some Software Tools
Tools for Managing Your Inboxes
- ClearContext IMS Professional v4 Windows Software for Getting Things Done! FREE 15 Day Full-Featured Trial
- ClearContext adds toolbars to both the main Outlook window and message windows to make it easier and more intuitive to act upon your messages
- Nelson Email Organizer v3.2 Turbocharges Outlook
- Nelson Email Organizer works along with Outlook to manage your message flow.
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#6 Put Your Life on the Fast Track with Acheive Planner Windows Software
Take Control of Your Time and Get Things Done -- Download Achieve Planner Windows
Achieve Planner is a Windows time management software system that helps you get organized, increase your productivity, and make better use of your time.
Imagine if you could find a comprehensive time management software system that really helps you keep track of all your projects and tasks, focus on what is most important, feel like you are finally in control of your time, and dramatically increases your productivity.
Well, you don't have to wait any longer because that's what Achieve Planner can do for you!
Download a Full-Functioning 30 Day Trial of Achieve Planner Here
Continue reading this post here.#7 PaperPort Professional v11 turns paper and digital files into organized content on your PC
#8 ClearContext v4.0 for Getting Things Done in Outlook
ClearContext helps people handle inbox overload in Microsoft Outlook, by offering a product that sits on top of Outlook. It is useful with project management: sorting and categorizing emails relating to a particular subject,
The usual way we see new emails appear at the top of the inbox, and then as the day goes by, are buried - and often forgotten. With ClearContext, the user can separate emails according to their priority, set them to re-appear later, delegate them to a different user or file them into various project views.
ClearContext gives structure to working in Outlook. It allows new email notifications to be selectively turned on or off, giving the user breathing room to work on the actual projects related to their email communications. At other times, users are encouraged to go through and deal with their prioritized emails. Oeverall, a great program.










