Achieve a Paperless Office with Electronic Document Management

A direct result of this electronic organization is the easy access of data that is withheld in each document. Files can be parsed into different data fields and queried as if they were created in a word processing or spreadsheet application. While this is standard of most document management software, few will have the functionality necessary to accept incoming files from company exclusive directories or from email and fax. A program like EZ Doc Filer (mentioned above) can deliver and receive files via email, fax, and the web.

Features and Benefits of Electronic Document Management

For those companies who have not yet taken advantage of electronic file storage solutions, below is a list of features one should inquire about before settling on a specific document imaging system:

• Easy Document Retrieval


• Eligibility for documents to be queried and searched


• Prevention of lost documents


• Copier enabled scanning


• Quick PDF Conversion


• Fully customizable user interface


• Ability to fax and email from within the application


• Automated time and date stamp for proper intra-office logging


• HIPAA compliancy

Once paperless office software has been implemented for use in a small or medium-sized business, the client can expect to reduce time spent searching for and retrieving documents. No longer will the indexing, reviewing, and storing of files need to be done by human employees - a welcome change that will both reduce error and overall company cost.

In a volatile economy, why waste valuable resources and capital on off-site storage fees and annual file system expenses? Rid yourself of the clutter presented by large, bulky in-house filing cabinets and make the change to a paperless office today.

As the number of legalities surrounding the health care industry increase, dentists and other health service providers often find it hard to keep their office free of clutter and paper-file storage.

In order to maintain an efficient and well-functioning practice, patient dental records and all similar documentation needs to be easily accessible and properly organized.

It is with utmost importance to all parties involved - the dentist, the patient, insurance providers, etc. - that a system for quick record retrieval and easy access is seamlessly integrated into the daily workflow of any given dental practice. With the advent of electronic document filing, unparalleled organization, easy retrieval times, minimal physical storage space, and secure client access are not only possible attributes of an efficient dentist's office - they're easy to achieve.

A paperless office solution system can revolutionize the way medical offices function. Customizable software allows dentists to tweak a document management system to best fit their practice's needs. As the dental record structure is perhaps one of the most complex record systems in the medical industry, a customized interface will allow dentists to markup patient data and documentation with all necessary tags to assure that specific notes and records will be categorized, indexed, and preserved far better than any paper filing system could achieve. It is necessary that dentists choose comprehensive document management software that can exactly mimic the way their office runs. Because confidential information is being exchanged between parties, it is with great importance that access permissions are able to be set into place for specific users of the electronic filing system.

Once the software is in place it is easy to catalog your office electronically by simply scanning, emailing or faxing all information into the system. Whichever avenue you select for your record insertion, all incoming documents are automatically sorted and organized into their proper locations. Extra field options for every document make it easy to notate and markup extraneous patient information.

With the proper software system, you can keep insurance, medical, allergenic and radiology documentation inside one patient record without increasing the physical dimensions of your office. When used in conjunction with a Web integrated system, you can allow clients to securely access all of their pertinent information from their own home. Think of how online banking works. Your client can have password protected access to all of their records. If you charge a fee for the release of such information, you can make their online access payable by a renewable subscription term. Once X-rays have been properly imaged, you can avoid the cost of expensive reduplication by delivering them through email, fax or remote access.

EZ Doc Filer is one such HIPAA compliant solution to help your practice achieve a truly digital office. A fully customizable document management software, EZ Doc Filer is the cost-effective way to simply your office and simply your practice.

As more and more offices embrace the technological advancements of our society, there is hope that one day the paperless workplace will soon become an industry standard.

With the advent of superior document management software and the increased rate of corporate digital imaging, companies nationwide are reaping the many benefits of "going paperless."

Aside from cutting costs on off-site physical storage space and clearing the clutter leftover from large filing cabinets, companies that choose to integrate their file storage into the digital realm find that their revenue increases substantially. As a corporation phases out the tedious hours of manual file maintenance, they find that their savings often result in the entire salary of one on-site employee.

Take this scenario for example: A well trained employee retrieves a file in seven minutes. If this employee retrieves ten files per day, then he or she has spent over an hour of their time searching and retrieving documents - A process that can now be automatically done at less than a quarter of the cost!

The Paperless Office Savings Calculator (available at www.ezdocfiler.com) can calculate the money and time a corporation will save by utilizing Imperial Software System's EZ Doc Filer - the premier document management software for small and medium size businesses.

After entering in the data, the calculator will then generate the total amount of savings earned earn each day, each week, and each year. Head over to www.ezdocfiler.com and calculate the savings for yourself. After seeing the potential benefits of document management software, you'll begin to ask yourself why you haven't made to the change to a paperless office any sooner.