Business Emails

When people send emails they have a tendency to send informal emails which are unprofessional looking, and appear "spammish". In this article I will make an effort to explain how you can make your emails more professional looking.

Here are the 10 steps to making your business emails better.

1) Keep it short - Don't send an entire book. If possible try to put everything you need to say in a page or less. Ideally your email should only be a paragraph or two.

2) Recheck it - Make sure that you read, and reread your email to make sure that it makes sense, and conveys the message that you are trying to send. If possible try to get someone else to proof read it.

3) Check Inbox Quickly - When you go into your inbox, read over all of your emails quickly, and reply to them. Make sure that your replies are quick, but don't let that lower the quality.

4) KISS - Write in a simple easy to understand language. Don't get fancy using big words, or complicated sentences. Just type your message, read it, and send it.

5) Use Companies Domain - If your company doesn't have a website, you can learn more about getting one Here. If your company does have a website, then you can use your domain name as your email address ending. For example you could have NAME [AT] MYDOMAIN [DOT] COM. This looks a lot more professional than having a Yahoo, or Hotmail email address.

6) DON'T USE ALL CAPITALS - Yes. They do attract attention, however they make your emails look like cheesy, and spammy. When people see emails in all caps here's what they picture:
"DISCOUNTS ON PRESCRIPTION DRUGS".

7) Avoid Emoticons :) - I love emoticons! They're Great! However, they're not for business emails. Use them for your personal emails, but never for your business emails.

8) Just Do It - When someone sends you an email, read it and reply to it quickly. People will greatly appreciate you for replying quickly, and it will help to improve your relationships with your employees and customers.

9) Don't Forget Your Reader - If your email is someone you don't really know very well then you should be more formal. If they are good friends of yours, or you know them very well you can be a little more informal. When in doubt though, try to be more formal rather than informal.

10) You Don't Have To Use Email - If you need to say something that will take a long time to explain, it is usually better to talk to people either face to face, or by phone.

By following some simple email guidelines, you can make your email look much more professional and will make people respond to your emails more quickly.